What are your best time management techniques?
In most careers, time management is of paramount importance. As your time is a finite resource, scheduling your work in order to stay within budget, within scope and within the deadline can be a gruesome process that often results in sleepless nights and long working hours. How do you do it?
HOW DO I WRITE A GOOD BUSINESS PROPOSAL?
Business proposals are documents created for the sole purpose of asking for something - usually business!
There are two types of commercial proposals:
Proposals written in response to an RFP.
Proposals are written for a business idea for which you hope to obtain a particular market segment, funding or business partnership. In this case, there is no competitive bidding process.
A proposal written in response to an RFP should be relatively straightforward as the rules, regulations, and guidelines are stipulated in the RFP itself. However, with a "cold" business proposition, there are no specific guidelines for the target audience. The challenge is to create a compelling proposal that is highly customer-centric.
Here are 7 tips for writing a "cold" business proposal:
Research, research, research! Without an RFP to guide you, be sure to dig out every bit of public information about your target audience. Use their website, brochures, case studies, annual reports, newsletters, etc. Go to your online library database and find out more about them. You want to know enough about them to anticipate their needs, and write a proposal that addresses those needs!
Pay them a visit! If their location is convenient, you can consider dropping by their office/facility. You might be lucky to observe something or ask a question that might uncover other interesting information about the needs and challenges of your audience.
Plain English, please! Your goal is to communicate not to impress. Eliminate the use of lofty words and technical jargon. Your proposal must be clear, concise and convincing. Do not assume everyone knows your "technical language."
Differentiate the features and benefits of your product, service or idea. Make sure you give as much detail as you need to convince your audience that you are a worthwhile investment. Remember that features explain how your product or idea works. The benefits explain what the audience gets from using your idea. You must strive to answer the question they will ask you: "What's in it for me?"
Political correctness: Make sure you use language that is acceptable to everyone. Your proposal cannot be considered offensive to a group of people. The general rule here is if in doubt, do not do it!
Presentation: Whether you are writing the proposal yourself or hiring a writer, be sure to apply the highest standards for document preparation. You must be familiar with the segments of a business proposal. If your proposal is not about soliciting funds, then some sections of a standard proposal may not be relevant.
Finishing touches: Make sure the document is edited and scrutinized for visual appeal. Pay attention to spelling and grammar, layout, font and size, margins, visual aids, spaces between text, high-quality paper, professional printing, and binding.
Note this; An excellent business proposal is an essential factor in taking your business to the next level. Take your time to write this document carefully or, better still, outsource it to professionals. https://goo.gl/kRJEBt
Here is a useful resource that I used recently. The services were professional, and first class and I highly recommend to anyone looking for an outstanding business proposal to get it.
One last thought. Do not wait for a prospect to invite your proposal (RFP). Be proactive and find prospects that may be receptive to your business idea. It's an innovative marketing!
If anyone is interested in partime job but it’s temp inbox me
1. Clarify your business "promise" (the unique value you're marketing and selling to your audience).
2. List the business activitie that support this.
3. Figure out which activities ONLY YOU can do.
4. These are the only things that should be in your calendar. The rest should be delegated.
5. When you delegate, consider not only the usual: e.g. bookkeeping and graphic design. Are you a doer who doesn't like to plan? Hire strategic thinking help.
I don't believe you can manage time. I only believe you can manage people. So, instead I look at my Return on Time Invested. Each day I do these three things:
1. Only have 3 priority items to get done that will ring my cash register
2. Work on the things that take my true energy and focus first thing in the am
3. Make sure I work in 90 minute blocks completely interruption free - no phones, no email, no distractions
4. Then I take 15-20 minute physical breaks from work
5. Pre-schedule everything on my calendar
6. Ask myself: is this really important to help me/my company reach our financial goals? And if not, don't do it
7. Ask myself: Does this task take me or my brilliance or can it be dumped or delegated?
8. And never ever touch the same paper or email more than once
Hope this helps.
Here is what has brought me success:
1. Plan out the day in advance in the morning or the night before. List everything you hope to accomplish on paper.
2. Put an "A" next to everything that you MUST do that day.
3. Put a "B" next to everything that you SHOULD do that day.
4. Put a "C" next to everything else that would LIKE to do that day.
5. Now, start listing out just your "A" items on your daily schedule. Next, fill in additional space with your "B" items. Finally, your "C" items.
6. DO NOT begin a "B" item until all of your "A" items have been completed.
7. Hint: things like Facebook, email, etc. are almost NEVER "A" items. I usually do not open email until I have spent at least 90-120 minutes in the morning on my primary "A" item.
I encourage you to try this and let me know how it works for you!
I live by one rue. DON"T SIT ON STUFF! When a project needs to be done. Don't wait for people that are slow movers get it done and do it right.
Get on it knowing that something else will most likely make you have to stop to concentrate on the new situation. Stuff always gets in the way and will. I always meet my timeline for projects. I am typically finished before most in my company to the point that I get calls with people snickering because I finished things faster than others.
There is nothing more valuable than your time.Once it is past you can't get time back. No amount of money in the world can get it back. If you really dig into your typical day, you will realize that there is a lot of down time. If you are having issues there is nothing wrong with taking a step back, or walking a way to think but get back on it.
Plan your day. I get up early, work out, reflect on priors days accomplishments, then plan my day. I only read emails 3 specific times per work schedule daily and I let people even above me know these times. I dont answer phone calls during my important times of the day. Yes I may miss something important, but very likely will that happen.
If something at night is bothering you that is keeping you up. Get up, think about it, write it down for the morning, There is nothing you can do when you are at home in bed.
If you plan to be successful then you should plan for success.
Thank you Kobus. Years ago I used to sit on stuff until I was buried then one day I was let go. What a wake up call. That day forward I never sat on things. Keep up on projects because you never know what my also be thrown at you. Also you never know who is watching you for other opportunities. Great ones have happened to me because of this and many more are still to come.
Always plan your day in advance. Ideally the night before, but if not then first thing in the morning. I always find that having a structured list of tasks I need to complete throughout the day helps me to get off to a good start. I don't always complete everything on my list of course, but having something to aim for certainly helps. With a list I can be proactive rather than simply reactive to how I feel and what pops up throughout the day.
For each task I estimate how much time it should take to complete. As I work through the tasks I keep a note of how much time the task actually took, along with a few brief notes explaining why. For example, did I simply underestimate the task, was I procrastinating, was I reliant on information from a third party that was delayed, etc. The next time I do the same or similar task I can use this information to better manage my time.
I have used a number of different apps to help with this. My favourite being Todoist. But for the past couple of months I have gone back to good old fashioned pen and paper. I now keep my daily task list, notes and daily and weekly reviews all in one place.
I'm a computer programmer and I work 8 hours a day on a computer, fixing stuff, coding, searching the web and listening to music. Because I'm a normal human being I get distracted and lose concentration from time to time. The best trick I've started using lately is turning off all notifications. Modern technology has evolved into something that distracts us constantly and distraction kills productivity. By turning off my smartphone, Messenger, Whatsapp notifications I get to stay focused for longer periods of time, which in result allows me to finish any task much faster.
Time management is all about being more productive.
To be great in time management you need to
1) Be proactive.
2) Be a good communicator.
3) If possible trust and delegate. (unless you are the person who is doing everything. Then the time management is slightly different.)
4) Use tools that will help you to be productive.
I would be looking at the things / processes that are draining your time.
And addressing them.
For instances. For meetings.
Circulate Minuit before hand. with feedback before the meeting. that way you only have to address outcomes and actions. and not spend time going over the notes again.
Request short progress reports based only on exemptions to progress.including recommended course of action or countermeasures.
Have small meeting standing up. they always reduce time.
Start and finish your day 1 hr earlier / later. It's amazing what you can do in that time frame.
Set aside a DND time for 1 hr 2 x each day.
Use your email tools to set flags, appointments, tasks and follow ups to your delegation. Let the tools remind you. That way you only have to focus on what is before you, not on what is coming up.
Look at how you can minimize the number of times a document is touched.
Be clear with your directions and expectations. Follow up based on your agenda. Once you have done this a few times, people will get to understand that if you say I want / need this done by Tuesday. Come Tuesday you are looking for it. They will very soon understand that it had better be there by Tuesday am. or even Monday. You should only have to ask Where is it. and why is it not ready. followed by when did you plan to tell me this..
To make time management to work, it must work on both sides. You do not want to be spending time chasing people, however in the first instance you will need to train people, in terms of you mean what you say. And you are expecting on time open communication if the time line can not be achieved. before time.
In short, with time management you get things to work for you. So that you are the master, If not they will become the master, and you will end up being the slave to time. And that will end up with you going faster and faster.